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HubSpot Onboarding and Integration for the NBA's San Antonio Spurs

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HubSpot Onboarding and Integration for the NBA's San Antonio Spurs
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Multi-Brand Power

3 Brands

Separate units, shared logic
Faster Campaigns

80%

Time saved
Higher Engagement

+40%

Email lift
Smarter Surveys

100%

Attendee-only

The San Antonio Spurs are one of the most iconic and successful franchises in NBA history, boasting five championship titles, a reputation for excellence, and a global fan base. Known for their culture of discipline, development, and innovation, the Spurs have extended that legacy beyond basketball — managing multiple brands under the Spurs Sports & Entertainment umbrella, including the Austin Spurs (G League), San Antonio FC (USL), and the Frost Bank Center (concerts/events).

To maintain their competitive edge off the court, the marketing team needed tools as sharp as their strategy — and their legacy platform, Eloqua, was no longer cutting it. Manual work, disconnected systems, and siloed data made it difficult to engage fans in real time or scale campaigns across brands.

 

The challenge
Playing a Great Game with the Wrong Tools

The San Antonio Spurs marketing team had a clear vision: deliver standout fan experiences at scale, with personalised, timely communication across every brand they manage. They were already doing an incredible job within the limitations of their existing setup — but like any elite team preparing for a playoff run, they knew it was time to upgrade their toolkit.

Problem 1:

Legacy Tools Slowing the Fast Break - The Spurs’ marketing team had a strong game plan — but their legacy platform, Eloqua, couldn’t keep up with the pace. Every campaign felt like starting from half-court with a flat ball: manual, time-consuming, and hard to scale.

Problem 2:

Ticketmaster Data Sitting Courtside - Ticketmaster held the fan insights they needed, but without a real-time connection, the data was stuck on the bench. The team couldn’t trigger campaigns based on attendance or personalise outreach — and every survey was a shot in the dark.

The solution
A Smarter Game Plan, Powered by Data
Engaging.io stepped in to help the Spurs marketing team run a new kind of offence — built on HubSpot, fully integrated with Ticketmaster, and designed for flexibility, scale, and data-driven agility.
The Strategic Plan
The Implementation
Business Units
  1. We began by setting up three distinct Business Units within HubSpot, aligned to the Spurs' operational structure:

    • San Antonio & Austin Spurs (NBA & G League) – Managed by the same core marketing team with shared campaigns and workflows.

    • San Antonio FC – For their USL Championship soccer team with separate branding and fan segments.

    • Frost Bank Center – For concerts, events, and third-party experiences held at their major arena venue.

    Each Business Unit was configured with its own brand identity, email templates, subscription preferences, and reporting views, giving the team autonomy to execute while keeping insights centralised.

spurs-template

 

Strategy That Plays Across Brands
Business Units
  1. We began by setting up three distinct Business Units within HubSpot, aligned to the Spurs' operational structure:

    • San Antonio & Austin Spurs (NBA & G League) – Managed by the same core marketing team with shared campaigns and workflows.

    • San Antonio FC – For their USL Championship soccer team with separate branding and fan segments.

    • Frost Bank Center – For concerts, events, and third-party experiences held at their major arena venue.

    Each Business Unit was configured with its own brand identity, email templates, subscription preferences, and reporting views, giving the team autonomy to execute while keeping insights centralised.

spurs-template

 

Custom Integration with Ticketmaster
Custom middleware integration
  1. We developed a custom middleware integration to sync real-time data from Ticketmaster directly into HubSpot.

    Key features included:

    Scanned Ticket Data: We didn’t just pull purchase data — we captured whether a fan actually attended an event via scanned tickets.

    Custom Properties: These were created in HubSpot to track key attendance signals (e.g. "Has Scanned Ticket for Event XYZ") and update dynamically.

    Workflow Triggers: This allowed us to trigger automations based on actual fan behaviour — including feedback surveys only for attendees.

    Fan Segmentation: The team could now build ultra-specific lists, like “attended last 2 home games but hasn’t opened a season renewal email.”

    This turned the Ticketmaster-HubSpot combo into a data-driven playbook for smarter engagement.
Campaigns That Start at Tip-Off
To reduce friction and maximise speed:
  1. Drag-and-drop, no-code email templates tailored for sports and event marketing.
  2. A smart campaign system using event codes, meaning a marketer could spin up a campaign for Game 3 of the season in minutes, using pre-configured modules and rules.
  3. Cloneable campaign workflows for pre-game hype, post-game surveys, and cross-sell promotions across brands.

    The tip-off? Automated pre-event comms.
    The buzzer-beater? A targeted follow-up to fans who actually attended.

    Every touchpoint felt more personal, timely, and relevant — with less lift from the team.

spurs-miro

 

Fan Feedback & Reporting, Reimagined
Unified reporting
  1. With the integration in place and Business Units humming, the team could finally see everything in one place.
  2. Feedback surveys were now precise — only sent to fans who were scanned in at the event.
  3. Campaign reporting included real metrics tied to email sends, event attendance, and conversion triggers — all from within HubSpot.
  4. Business Units gave stakeholders clear dashboards per brand — no more juggling disconnected tools or spreadsheets.

The Implementation

To bring the new marketing ecosystem to life, we started by building a custom middleware integration between Ticketmaster and HubSpot, enabling real-time syncing of key fan data like ticket status, scan-ins, and event details. This allowed the team to trigger automations and segment audiences based on actual attendance — not just purchases — for more relevant, timely communications and surveys.

We then configured three HubSpot Business Units to mirror the Spurs’ operational structure: San Antonio & Austin Spurs, San Antonio FC, and Frost Bank Center. Each unit had its own branded assets, subscription types, email templates, and reporting dashboards, ensuring clarity across campaigns while keeping data centralised.

To streamline campaign execution, we developed a modular, no-code template system using HubSpot's drag-and-drop tools. Campaigns could be cloned and customised in minutes, using event codes that auto-populated key details like opponent name, game date, or promo links. This setup powered everything from pre-game tip-off emails to post-game feedback surveys — all automated.

Advanced segmentation logic was built using synced Ticketmaster data and HubSpot lists, allowing the team to target fans based on behaviour, attendance history, and campaign engagement. Finally, we configured brand-specific dashboards using HubSpot’s native reporting tools, giving the Spurs a clear line of sight into campaign performance, fan feedback, and revenue attribution across all business units.

spurs-reporting-snip

 

The Impact and Results
From Manual Hustle to Marketing Precision

 

With the new system live, the Spurs’ marketing team unlocked a level of agility, accuracy, and scalability that simply wasn’t possible before.

Campaign creation, once a manual grind, became fast and flexible. Using cloneable templates and event codes, marketers could launch campaigns in minutes — whether for a high-stakes NBA tip-off or a sold-out concert at Frost Bank Center. This operational efficiency meant the team spent less time building and more time optimising.

Thanks to the real-time Ticketmaster integration, fan engagement became smarter. Pre-event emails were triggered automatically, post-game surveys were sent only to attendees (based on scan data), and segmentation logic meant that only the right fans received the right messages. No more guesswork — just targeted, timely communication that reflected real fan behaviour.

On the feedback front, surveys were now truly representative — no longer sent to fans who didn’t attend. This gave the team cleaner data, better NPS insights, and a direct line into fan sentiment after each game or event.

From a reporting perspective, HubSpot dashboards brought full visibility across the court. Each Business Unit could report on its own campaigns, engagement, and ROI — while leadership had access to cross-brand insights, campaign attribution, and fan lifecycle metrics in one unified view.

In the short term, the team saved countless hours. In the long term, they gained a marketing infrastructure built to grow with the brand — whether that’s an NBA title run or expanding their entertainment footprint.

"Honestly, we had a huge project to complete in a very small amount of time, but I felt confident the entire time with Engaging. The expert team at Engaging has really changed our Marketing playing field, going above and beyond at every step of the way. I can’t wait to work with them again, and I can’t recommend them highly enough."

Anne-Marie Prince
Associate Manager Marketing Automation

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